Your Estimators Are Not the Problem. Your Workflow Is. Most contractors are still handling bid intake, scope review, pricing prep, proposal formatting, and follow-up manually.
That creates three expensive bottlenecks:
- RFQs sit too long before being reviewed
- Estimators waste hours on admin instead of judgment
- Good bid opportunities get missed when the team is overloaded
The result: slower turnaround, inconsistent proposals, and revenue trapped inside your preconstruction process.
Our AI-assisted workflow that helps your team process more bid opportunities with less manual drag.
What it does:
- Pulls in RFQs and bid packages
- Extracts key scope, deadlines, requirements, and documents
- Structures estimate inputs for review
- Drafts proposal language
- Routes bids to the right person
- Tracks bid status from intake to submission
How It Works
1. Intake: RFQs, emails, bid invites, and documents are captured into one workflow.
2. Extract: The system identifies deadlines, project details, scope items, trades, requirements, and missing information.
3. Structure: Estimate inputs and proposal sections are organized for fast human review.
4. Draft: The system prepares proposal language, clarifications, exclusions, and submission-ready materials.
5. Track: Every bid moves through a clean pipeline so nothing gets buried.
If your team currently handles:
- 30 bid opportunities/month
- 6 hours average admin + proposal time per bid
- 180 hours/month tied up in repetitive work
Reducing that by even 40% frees up: 72 hours/month
That is almost two full work weeks recovered. Use that capacity to:
- bid more opportunities
- respond faster
- improve proposal quality
- reduce estimator burnout
This is built for:
- General contractors
- Roofing contractors
- Commercial trades
- Specialty contractors
- Construction companies doing $10M+ revenue
- Teams with recurring RFQs, bid invites, or proposal workflows
Not built for:
- companies doing one-off small jobs
- teams with no formal bid process
- owners who want “AI magic” with no workflow discipline
- Bid intake workflow
- RFQ/document parsing
- AI scope extraction
- Estimate structuring templates
- Proposal draft templates
- Bid pipeline tracking
- Approval/review process
- Reporting dashboard
Phase 1: Audit
We map your current bid workflow and identify bottlenecks.
Phase 2: Build
We configure the intake, extraction, proposal, and tracking system.
Phase 3: Deploy
Your team reviews, tests, and starts using the system.
Phase 4: Optimize
We refine prompts, templates, workflows, and routing based on real usage.